Job Description

While below is a brief outline of the General Job Description of this position to give you a starting point. Please feel free to customize it based on the requirements of your organizations and the industry. Please define the functions this position is expected to perform on regular basis on the job.

•   Match purchase orders to invoices and enter invoices into AP software
•   Verifying entries and comparing system reports to balances
•   Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
•   Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
•   Pay employees by receiving and verifying expense reports for advances; preparing checks
•   Maintain accounting ledgers by verifying and posting account transactions
•   Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
•   Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
•   Report sales taxes by calculating requirements on paid invoices
•   Provide accurate and effective document preparation and records management relative to the AP function in accordance with the policies and procedures
•   Protect organization’s value by keeping information confidential
•   Update job knowledge by participating in educational opportunities

Desired Skill & Experience

Below are generally highlighted skills and qualification criteria for an ideal candidate. Please feel free to customize them based on the requirements of your organizations and the industry.

•   Graduate with specialization in commerce / accounts
•   1 to 3years’ experience in accounts payables
•   General maths skills
•   Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
•   Maintain accuracy, attention to detail and confidentiality
•   Excellent data entry skills
•   Effective verbal, listening and written communication skills
•   Effective organizational, stress and time management skills
•   Demonstrates a sense of urgency and ability to meet deadlines
•   Ability to work independently or as a team member

About the Company

Provide a brief profile of your Organization.